Concept Information
Approve Employee Hours by Date
Use the Employee Summary by Period and Date [S2496] screen to edit and approve employee hours by date.
Click the image to enlarge
To approve employee hours by date:
Note: Use this screen to edit and approve the shifts for all employees on a single day.
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Navigate to the Employee Summary by Period and Date [S2496] screen.
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To filter the list of dates, select the desired filter options.
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Select the desired Date.
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On the Hours Summary by Employee, select the desired employee.
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Click Approve.
To update employee shifts:
To update employee punches:
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On the Punch Matching frame, select the desired tab and line.
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On the screen task bar, click Edit.
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Edit the desired information.
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Click Save.
Result
You have approved the employees shift.
Notes
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On the first column of the Hours Summary by Employee frame, the color of the cell indicates the status of the shift:
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A blue cell indicates that a manual modification was made to that shift segment.
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A red cell indicates that the employee punched in/out on a that day does not match the scheduled shift in the system. For red cells, click View Raw Punches to determine why the punches do not match the shift.
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Click Approve All to approve all employee shifts, and any shift changes, for that day.
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To update the shift segments, select the shift segment line and click Edit.
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Approved shifts cannot be updated but can be unapproved.
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Shifts with a Is Static value of Yes do not require a punch in/out.
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The Late/Early field indicates whether the employee punched in / out LATE or EARLY. A value of LATE is negative when punching in but positive when punching out.
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The Undo Changes button reverts any updates to the employee's original schedule.