Approve Employee Hours by Period

Use the Employee Summary by Period [S2487] screen to edit and approve employee hours by period.

Click the image to enlarge

To approve employee hours:

Note: Use this screen to edit and approve the shifts for a single employee.

  1. Navigate to the Employee Summary by Period [S2487] screen.

  2. To filter the list of employees, select the desired filter options.

  3. Select the desired Employee.

  4. On the Employee Hours Summary by Day, select the desired shift.

  5. Click Approve.

Result

You have approved the employees shift.

Notes

  • On the first column of the Employee Hours Summary by Day frame, the color of the cell indicates the status of the shift:

    • A blue cell indicates that a manual modification was made to that shift segment.

    • A red cell indicates that the employee punched in/out on a that day does not match the scheduled shift in the system. For red cells, click View Raw Punches to determine why the punches do not match the shift.

  • Click Approve All to approve all changes to the employee shifts.

  • To update the shift segments, select the shift segment line and click Edit.

  • Approved shifts cannot be updated but can be unapproved.

  • Shifts with a Is Static value of Yes do not require a punch in/out.

  • The Late/Early field indicates whether the employee punched in / out LATE or EARLY. A value of LATE is negative when punching in but positive when punching out.

  • The Undo Changes button reverts any updates to the employee's original schedule.