Setup Process Audit Codes

Use the Layered Audit Codes [S1728] screen to set up the process audit management codes, maximum number of audits, parent / child (or layer) relationship with other audits and audit frequency.

Prerequisites

There are no prerequisites for this process.

Click the image to enlarge

Step 1 - Add management codes:

Management codes are the position for the auditor. For positions with multiple users, such as supervisor, you can also add the name of the person in the description to simplify assigning and reporting on the LPAClosed Layered process audit, or LPA, is a quality technique that focuses on observing and validating how products are made, rather than inspecting finished products. LPAs are not confined to the Quality Department, but involve all employees in the auditing process. .
The Layer field is used in reporting to sort the management position and has no impact on the audit.

  1. Navigate to the Layered Audit Codes [S1728] screen.

  2. Select the Management Codes frame.

  3. On the screen task bar, click Add.

  4. Enter the desired information.

    The Max No of Items field allows you to set the maximum number of audits that can be assigned to this auditor per audit release cycle.

  5. Click Save.

Result

You have added a management code.

Step 2 - Add critical codes:

The critical codes are what is assigned to the layered process audit with each critical code having one or more management codes assigned, as seen in Step 3.

  1. On Layered Audit Codes [S1728], select the Critical Codes frame.

  2. On the screen task bar, click Add.

  3. Enter the desired information.

  4. Click Save.

Result

You have added a critical code.

Step 3 - Add audit frequency per code:

The Management Frequency frame defines the number of production days (Frequency) between audits per management code. Each critical code can have multiple frequencies per management code. For example, the critical code Sup_25 and OM_100 is setup so that an LPA must be done every 25 production days by the supervisor and every 100 days by the operations manager.

  1. On Layered Audit Codes [S1728], select the Management Frequency frame.

  2. On the screen task bar, click Add.

  3. Enter the desired information.

    The Frequency is the number of production days between LPAs. However, this setting can be modified to a specified day of the week on Layered Audit Lists [S1729].

  4. Click Save.

Result

You have added a frequency for a management position for the critical code.

Once complete, you have set up a layered process audit code. Next, add the audit code to the audit lists on S1729.

Notes

  • To action a previously created item, select the item and click the desired mode: Edit, Copy, or Delete.

  • To remove any pending audits from a management code, use the Clear Pending Audits button while on Browse mode.

  • If there are no pending audits for a management code, you can mark the code as obsolete when relating to audits by toggling the Obsolete field to Yes.